Car Show Intake Form

Need an example? View our sample website (OCS demo) to see how successful shows fill this out: https://dev.oklahomacarshows.com/tutorial/

Step 1 of 21

Show Director Information

Show Director Name(Required)

First Last

Ogranization / Club (if applicable)

Position / Title(Required)

Phone(Required)

Email(Required)

Mailing Address(Required)

Street Address Address Line 2 City State ZIP Code

Show Ownership / Authority

Do you own the car show?(Required)

Yes

Who owns or controls the show (organization / club / business name)?(Required)

Owner Name(Required)

First Last

Owner Phone(Required)

Owner Email(Required)

Show History

Is this a new show?(Required)

Yes

How many years has this show existed?(Required)

Please enter a number greater than or equal to 0.

Number of vehicle entries last year(Required)

Please enter a number greater than or equal to 0.

Estimated entries this year(Required)

Please enter a number greater than or equal to 0.

Show Information

Show Title(Required)

Tagline(Required)

Show Date(Required)

MM slash DD slash YYYY

Event Policy(Required)

Rain or Shine

Rain Date

Rain Date(Required)

MM slash DD slash YYYY

Event Venue Name(Required)

Show Address(Required)

Street Address City, State Zip

Event Start Time(Required)

Hours

Minutes

AM/PM

Event End Time(Required)

Hours

Minutes

AM/PM

Show Description(Required)

This section goes on the Homepage underneath the title inside the main slider.

Show Branding

Do you have a logo?(Required)

Yes

Do you need ACS/OCS to design a logo?(Required)

Yes

Show Logo(Required)

Accepted file types: jpg, jpeg, png, Max. file size: 2 GB.

Content for Show Website

This content will display on the Home page of the website. To see example content, Click Here

About Us(Required)

This text goes on the Home page, underneath the Registration / Sponsor / Volunteer section.

Event Address Information(Required)

This text goes on the Home page, underneath the Registration / Sponsor / Volunteer section. List the address and any special parking instructions.

Public Information(Required)

This text goes on the Home page, underneath the Registration / Sponsor / Volunteer section. List public information, like when to arrive and where to park.

Registration Content for Show Website

This content will display on the Registration page of the website. To see example content, Click Here

Registration Information(Required)

This text goes on the REGISTRATION page, right next to the "How to Register" title.

Important Reminders(Required)

This text goes on the REGISTRATION page, right below the "How to Register" section.

Online Registration End Date(Required)

MM slash DD slash YYYY

Pre-Registration Check-In(Required)

Hours

Minutes

AM/PM

Day Of Registration Check-In(Required)

Hours

Minutes

AM/PM

Time Opened to Public(Required)

Hours

Minutes

AM/PM

Judging Start Time(Required)

Hours

Minutes

AM/PM

Trophy Presentation Time(Required)

Hours

Minutes

AM/PM

City, State(Required)

Contact Phone Number(Required)

Contact Email Address(Required)

Pre-Registration Price Per Class(Required)

Day Of Registration Price Per Class(Required)

Admin Notification Emails(Required)

Enter email addresses for all admin notifications (e.g., Registration notifications, eCommerce orders, Spreadsheet reports). Separate multiples with commas or new lines.

Sponsors & Vendors

Number of sponsors expected?(Required)

Number of vendors expected?(Required)

Sponsor Names(Required)

Sponsor Logos

Sponsor logos often come in late—no problem. Upload what you have now, list sponsor names, and give us your expected logo deadline. We can launch with a Sponsor section using placeholders and update logos as they arrive.

Drop files here or

Accepted file types: jpg, jpeg, png, Max. file size: 2 GB.

Sponsor Logo Deadline(Required)

MM slash DD slash YYYY

Website Hero Images

Upload the best photos that you have - these will display as the hero slider images on the Home page and on the Registration page. Suggested photo types:

Venue / entrance sign
Car lineup / crowd
Best of Show winner
Awards stage / trophy table
Sponsor booth / vendor row
Registration/check-in tent

Accent Image 1(Required)

Main Site Hero Image on the Home Page

Accepted file types: jpg, jpeg, png, Max. file size: 2 GB.

Accent Image 2(Required)

Main Site Hero Image on the Registration Page

Accepted file types: jpg, jpeg, png, Max. file size: 2 GB.

Accent Image 3(Required)

Back Up Hero Image

Accepted file types: jpg, jpeg, png, Max. file size: 2 GB.

Volunteer Page Content

This content will display on the Volunteer page of the website. To see example content, Click Here

Volunteer Page Information(Required)

Enter all information that you want to display on the Volunteer Page.

Sponsor Page Content

This content will display on the Sponsor page of the website. To see example content, Click Here

Sponsorship Page Information(Required)

Enter all information that you want to display on the Sponsorship Page.

Sponsor Page Content

This content will display on the Vendorpage of the website. To see example content, Click Here

Vendor Page Information(Required)

Enter all information that you want to display on the Vendor Page.

Technology & Connectivity Readiness

Does the venue have strong cellular coverage?(Required)

Yes

Unsure

Will your team have internet access for registration?(Required)

Yes

Do you have computers or tablets available for registration?(Required)

Yes

Do you have printers available for dash cards?(Required)

Yes

Are you comfortable using Excel for reports?(Required)

Yes

Registration & Payments

Do you have a Stripe account?(Required)

Yes

How will registrations be paid?(Required)

Online

Cash

Check

Combination

Bank Name(Required)

Bank City / State(Required)

Authorized Treasurer / Finance Contact(Required)

Judging Setup

Total number of judges expected(Required)

Can your judging team attend Zoom training?(Required)

Yes

Judging Method(Required)

Traditional sheets

QR Code judging

Unsure

Classes & Awards

Will your show include both Stock and Modified classes?(Required)

Yes

Total number of classes expected(Required)

Total awards planned(Required)

Do you offer a People's Choice Award?(Required)

Yes

Branding & Marketing

Do you need t-shirt design support?(Required)

Yes

Will you be offering t-shirts for sale on the event website?(Required)

Yes

T-Shirt Price(Required)

Do you need awards/trophies sourced?(Required)

Yes

Online Presence

Facebook Page Link(Required)

If you don't have one, just put "none".

Existing Website URL (if any)(Required)

If you don't have one, just put "none".

ACS/OCS Readiness Questions

Can your core team attend Zoom onboarding and training?(Required)

Yes

Will you assign a registration lead and parking lead?(Required)

Yes

Will you follow ACS/OCS platform procedures and training guidance?(Required)

Yes

Additional Notes

Please list any special requirements, unique classes, or details about your event:

Applicant Signature(Required)

By submitting this application, you acknowledge that ACS/OCS will review this information to determine compatibility with our platform and brand standards.

Date(Required)

MM slash DD slash YYYY

Car Show Intake Form

Show Director Information

Show Ownership / Authority

Show History

Show Information

Show Branding

Content for Show Website

Registration Content for Show Website

Sponsors & Vendors

Website Hero Images

Volunteer Page Content

Sponsor Page Content

Sponsor Page Content

Technology & Connectivity Readiness

Registration & Payments

Judging Setup

Classes & Awards

Branding & Marketing

Online Presence

ACS/OCS Readiness Questions

Additional Notes

Quick Links

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